Responsibilities of a Company Secretary

A company secretary’s core duties include optimizing workflow procedures in the office, assisting
colleagues and executives in planning and distributing information, and being the point of reference
for all queries, requests, or issues. Additionally, as a company secretary, you’ll need to:
 Prepare agendas and papers for board meetings, committees, and annual general meetings
(AGMs) and follow up on action points.
 Convene and service AGMs, take minutes, draft resolutions, and lodge required forms and
annual returns with appropriate departments.
 Provide legal, financial, and/or strategic advice during and outside of meetings.
 Ensure policies, regulatory, or statutory changes that might affect the organization are up to
date and approved by the committee.
 Maintain statutory books, including registers of members, directors, and secretaries.
 Handle correspondence, collate information, write reports and communicate decisions to
relevant company stakeholders.
 Liaise with external regulators and advisers such as lawyers and auditors.
 Implement processes or systems to ensure good management of the organization.
 Develop and oversee the systems that ensure the company complies with all applicable
codes, in addition to its legal and statutory requirements.
 Manage the office space and deal with personnel administration and company/staff
insurance policies.
Requirements
 A strong understanding of corporate law and regulatory frameworks is foundational.
Company Secretaries must interpret and apply legal provisions to ensure the organisation’s
activities meet statutory requirements.

 Strong administrative skills and an aptitude for using IT software.
 Good verbal and written communication skills.
 Commercial awareness.
 Meticulous attention to detail and the ability to work well under pressure.
 Interpersonal skills and the ability to work with people at all levels.
 Influencing skills.
 Excellent organization and time management.
 An ability to take initiative.
 A flexible and practical approach to work.
 Discretion when handling confidential information
 Maintain a diplomatic approach towards issues.
 Confidence to provide support to high-profile company staff and board members.

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