Job Description for the role of Executive Assistant

Executive Assistant – Duties & Responsibilities:
1. Calendar management:
Scheduling appointments, court appearances and meetings with clients and taking notes during
meetings to ensure effective follow-up with clients or other parties involved in legal proceedings.
2. Contact management on Outlook and Internal Systems:
Maintaining a distinct repository of contact information of clients and other parties.
3. Travel management:
Arranging travel bookings such as visas, flights, hotel reservations, and rental cars for
Practitioners and other clients involved.
4. Vendor Management:
Coordinate and oversee vendor relationships, ensuring seamless communication, contract
negotiation, and compliance to optimize organizational operations.
5. Dictation and Word processing:
Taking notes and making documents on MS Word. Formatting documents as per Firm protocols
6. Creating PDF binders:
Merging multiple documents into one PDF document
7. Checking conflicts in mandates:
Checking and circulating conflicts arising in mandates
8. Timesheet Entries:
Filling up timesheets of the reporting Partner and getting timesheets filled by the practitioners in
their department. Generate daily and weekly timesheet report and circulate it to Partners and
Management.
9. Assistance with Firm events:
Managing logistics and material for events organised by the firm.
10. Personal assistance:
Any miscellaneous activity assigned by any Partner.

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If interested can forward your updated resumes on hr5@tasolutions.in and can directly contact us on 9041287949 also can provide our reference to your friends and colleagues.