Job Description & Requirements

Job Summary:
The Tender Executive will be responsible for managing the end-to-end process of preparing,
submitting, and tracking tenders for pharmaceutical disinfectant products. This position
requires a detail-oriented individual with knowledge of the pharmaceutical industry, a solid
understanding of tender documentation, and strong communication skills to liaise with
various stakeholders.

Key Responsibilities:

 Tender Preparation:
 Identify and monitor relevant tenders for pharmaceutical disinfectant products
through GEM and other platforms.
 Prepare and submit tenders through the GEM portal, ensuring compliance
with government-specific guidelines and formats.
 Coordinate with internal teams (sales, marketing, legal, and production) to
gather necessary documents and information for tender submissions.
 Prepare technical and commercial proposals in response to tender invitations,
ensuring compliance with all requirements.
 Ensure timely submission of tenders, adhering to deadlines and guidelines.
 Tender Documentation & Compliance:
 Review and analyze tender documents, ensuring all requirements are
understood and met.
 Ensure that all legal, regulatory, and compliance aspects of the tender are
adhered to.
 Maintain an up-to-date library of tender documents, templates, and
submissions.
 Bid Management:
 Coordinate with the sales and technical teams to develop competitive and
strategic bids.
 Address any questions or clarifications from the client or tendering authority.
 Prepare detailed price quotes and negotiate terms where necessary, in line
with company policies.
 Stakeholder Communication:
 Liaise with clients, government authorities, distributors, and internal teams
regarding tender-related inquiries and updates.
 Communicate with suppliers and manufacturers to ensure that product
availability aligns with the tender requirements.
 Tender Follow-Up & Reporting:
 Track tender submissions and follow up with clients for feedback or award
status.
 Maintain a database of tender submissions and outcomes.
 Provide regular reports on tender progress to management.
 Market Intelligence:
 Stay updated on industry trends, regulations, and competitor activities.
 Gather intelligence on new and upcoming tenders within the pharmaceutical
disinfectant market.
 Documentation & Record Keeping:
 Ensure proper filing and archiving of all tender documents for future
reference.
 Maintain accurate records of communications, submissions, and responses
related to tenders.

4. Candidate Profile:
 Experience:
Minimum 2-3 years of experience in a similar role, preferably within the
pharmaceutical, healthcare, or disinfectant industry.

 Educational Qualifications:
B.SC, Pharma, Degree in pharmacy
5. Required Skills
 Excellent written and verbal communication skills.
 Strong organizational and time management skills, with the ability to work
under tight deadlines.
 Detail-oriented with a focus on accuracy and compliance.
 Proficient in MS Office Suite (Word, Excel, PowerPoint) and other relevant
software tools.
 Ability to work independently and as part of a team.
 Additional Requirements:
 Understanding how to use search filters, view tender details, and access
documents on GEM.
 Knowledge of the pharmaceutical or healthcare disinfectant product industry
is highly desirable.
 Strong negotiation and interpersonal skills.
 Ability to manage multiple tenders simultaneously.

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